Cloud storage is a computer tool that allows the storage of files over the Internet. An IT provider is responsible for managing this service. As the owner of the company, you can choose the storage capacity that most interests you according to the needs of the business.
Many cloud storage solutions allow all files to be hosted in the cloud, which is accessible from any device connected to the Internet. Thanks to the cloud and connectivity, working is changing, favouring teleworking.
The first thing to keep in mind is that there are three types of cloud services:
- Platform as a Service (PaaS): These are all the capabilities you can access through the cloud, such as storage or operating systems.
- Infrastructure as a Service (IaaS): refers to all the equipment that provides services, such as servers or virtual machines.
- Software as a Service (SaaS): Refers to programs and applications hosted in the cloud and available to users over the Internet.
One of the main advantages of cloud storage is that all files are always available, anytime, anywhere. This is especially important now, in the midst of the remote working era. All employees with access can work on the documents from home, updated in real-time.
Cloud storage is very secure, and as the business owner, you can configure which users will have access to each document. You also have the option of, for example, an employee viewing a file but not making any changes to it.
Without a doubt, the cloud is the safest place to store an organization’s files. The data centres, where the servers that make up the cloud are located, have the latest protection and security measures against cyberattacks and other threats and, in addition, make backup copies regularly.
On the other hand, if you bet on storage in physical equipment located within the company and one breaks down, all the stored information is lost.
The storage capacity is limited, while that of the cloud is practically unlimited. You can configure cloud services based on the needs of the company and, if you need to increase or decrease capacity, you can do so. Therefore, they adapt 100% to what you need at all times.
In addition, this type of service allows the creation of a structure for storing the information so that it is perfectly organized. Therefore, adding new files and accessing existing ones is much easier, which translates into considerable savings in both time and effort.
And finally, it should be noted that it favours teamwork without the need for all employees to be in the same physical space. They can work remotely because cloud storage allows access to collaborative and shared workspaces remotely.
By not depending on a physical computer, any authorized user can store a file simply by having an Internet connection. All files can be viewed from any device.